PowerTime Expenses

EXPENSE TRACKING

The PowerTime Expense Module is the most convenient way to track your employees’ reimbursable expenses.
There’s significant labor involved in tracking a company’s expenses, and even more work on top of that to review, convert, tally, approve, and reimburse them all. PowerTime is here to minimize that work by providing effortless methods for employees to self-report their expense activities.
A Screenshot of PowerTime's Expense Charges settings, showing many options for how it may be used by employees

STEP 1: CREATE YOUR EXPENSES

First, you’ll create and edit the various Expense Charges your employees will be using. This is accomplished using the powerful Admin Settings menus.

Once your charges are created, they can be assigned to the employees or groups. Those people will then become eligible to use them on their Expense Sheets.

STEP 2: FILL YOUR EXPENSE SHEETS

When your employees pay for goods or services that your company would like to track or reimburse, they’ll find the matching charge on the Expense sheet, and input the dollars or units for each day. On this page, the entire pay period’s expenses can be filled out at once just by adding the charge(s), then clicking on corresponding cells to enter the units, much like a spreadsheet.
A screenshot sample of PowerTime's expense sheet filled out by an employee

STEP 3: UPLOAD YOUR PHOTOS

A simple stylized drawing of a receiptYour employees should gather up their eligible receipts for the period.
A simple stylized silhouette of a cameraUsing any camera device, they should take clear pictures of their paper receipts.
A simple stylized drawing of an image gallery of receipt picturesUpload these photos and images of digital receipts into PowerTime’s matching expense sheet.
The employee’s receipts are now available for themselves and their supervisors to view!
A simple stylized drawing of a Supervisor wearing a crown while using PowerTime on a PC

STEP 4: SUPERVISOR REVIEW

From their dashboard, Supervisors can view their employee groups’ expense sheets and easily identify which of them still need to be locked, reviewed, and approved. It’s just a few clicks to visit each expense sheet, evaluate the employee’s entered data, and sign off on it.

STEP 5: EXPORT TO YOUR PAYROLL

At any time, Admins can use the Export tool in PowerTime to generate a file that’s compatible with many common payroll systems. Filters make it easy to get only the data you need, such as within a custom date range, or for only a specific subset of employees, groups, and/or payroll policies. PowerTime supports exporting to many types of common payroll software, and if you already use the export tool for Timesheets at regular intervals, then exporting Expenses can be done at the same time!
A screenshot of one of PowerTime's export options, where users select the data they would like to export
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